Leadership Travel to AASL Chapters

About the Travel Rotation

• AASL Chapters are visited in a six-year cycle
  • Four to five by the AASL President
  • Five to six visits split between AASL President-Elect and AASL Immediate Past President
• Visits can be a conference, institute, or other program with a large group of AASL Chapter members
• The schedule follows the ALA governance year which is July 1 through June 30. A visit scheduled for 2023-2024 would take place between July 1, 2023, and June 30, 2024.

Note: AASL leadership may accept invitations to other AASL Chapter-reimbursed conferences and events as their schedule permits. However, AASL Chapter visits in the rotation have precedence.

Preparing for a Visit

AASL staff will contact the scheduled states approximately one year prior to the year of the visit.

As a partner to AASL, AASL Chapters:

• Confirm with AASL when a final date and location has been set for the event
• Cover hotel accommodations for the presidential representative
• Waive registration fees
• Waive fees associated with any social event the AASL Chapter would like the presidential representative to attend
• Provide space and opportunity for attendees to gather more information about AASL (e.g. materials table near registration, exhibit hall space, etc.)
• Incorporate the presidential representative into an opportunity to address the attendees as a whole (e.g. general session welcoming remarks, reception, etc.).
• Collaborate with the presidential representative to provide an informative AASL presentation during the event.

Note: It is at the discretion of the presidential representative if he or she would like to offer an additional educational session in their area of expertise.

As a partner to AASL Chapters, AASL covers:

• Transportation, which can include airfare, mileage, baggage fees, tolls, etc.
• Per diem reimbursement for daily meals
• Ground transportation to/from the airport if the AASL Chapter is unable to provide transportation.
• Shipping and handling for any materials.

Please see AASL Policy H-5: State Leadership Visits for full details regarding travel to states.

Travel Schedule

Only those organizations in good standing as an AASL Chapter will be visited by the AASL President, President-Elect, or Immediate Past President during the assigned year. Visits to states without an AASL Chapter may be made by the AASL Executive Director as outreach.