YALSA Handbook
View the YALSA handbook to find policies, procedures and forms.
Table of Contents
Forms
Policies & Organizational Guidelines
Guiding Documents
History
Meetings
Governance
- Officers
- Board Members
- Chair, Team Lead, and Convenor Resources
- Advisory Board, Committee, Jury & Taskforce Members
Conference Program Proposals and Planning
Office Staff
Publication Resources
Awards and Grants Applications & Forms
Forms
Here is a quick reference to the most commonly used forms:
- Committee Volunteer Form (Open in Internet Explorer. Complete this to be considered for an appointment to a committee)
- Interest Group report for Interest Group Convenors (due July 1 each year)
- Opt-in Member Opportunities Form (to sign up for volunteering other than committee work)
- Member Spotlight Form
- Petition for YALSA Ballot (E-Form -- must be signed into your ALA account to view form)
- Petition for Discussion or Interest Group (Word Doc)
- Quarterly Chair Report (due 8/15, 11/15, 2/15, 5/15)
- YALSA Chair End of Term Report
- Request for Board Action
- Request for Materials (if you are giving a presentation, let YALSA provide you some handouts!)
- YALSA Annual Conference Program Proposal
- YALSA Governance Candidacy Form (if you want to run for a position on the YALSA Board of Directors)
- Wiki Application
Policies & Organizational Guidelines
- YALSA Bylaws (PDF)
- Awards Committees Conflict of Interest Policy
- Blog Policies:
- Board Conflict of Interest Disclosure Statement
- Corporate Sponsorship Policy
- Electronic Discussion List Policies and Procedures
- Ethical Behavior Policy for Volunteers (PDF)
- Fees and Honoraria Policy
- Leadership Endowment Guidelines (PDF)
- Logo Policy
- Members Only Website Policies and Procedures
- Seal Usage Guidelines
- Social Media Policy & FAQ (PDF)
- Sponsor and Vendor Participation Policy
- Succession Plan for Executive Director
- Strategic Partnership Guidelines
- Travel Policy
- Use of Division Name
- Web Site Guidelines
- Youth Participation Guidelines
Guiding Documents
- Future of Library Services for and with Teens: a Call to Action
- Mission, Vision & Intended Impact Statements
- Organizational Plan
- 2016- 2017 Implementation Plan (PDF)
- 2017 - 2018 Implementation Plan
- Business Plan (PDF)
- Research Agenda
- Committee Charges
- Statement on Equity, Diversity & Inclusion
History
- Brief History of YASD
- YASD: A Narrative History from 1976-1992
- YALSA History from 1992-2000
- YALSA Committee History
Meeting Resources
Board
- Anatomy of a Board Agenda
- Anatomy of a Board Document
- How To Plan and Run a Meeting
- Request for Board Action
- Motion Form (DOC)
- Motion Form Dissected
- Rules for ALA/YALSA Board of Director Meetings
- Guidelines for Board Member Meetings
Committee, Jury, Taskforce, Advisory Boards
- Effective Engagement Strategies: a Restorative Approach to Difficult Conversations (video)
- Meeting Agenda Template
- Meeting Minutes Template
Governance
Officers
Board Members
- Advocacy Checklist (PDF)
- Anatomy of a Board Agenda
- Anatomy of a Board Document
- Core Activities for New Initiatives (to inform the development of board documents)
- Duties and Responsibilities of Board Members
- Motion Form for Board meetings (.DOC)
- Motion Form Dissected
- Role of Liaisons (PDF)
- YALSA Board Conflict of Interest Disclosure Statement
- YALSA Board Member Contract (PDF)
- Self Assessment (PDF)
- Social Media Policy
- Succession Plan for Executive Director
- Standing Board Committee Guidelines (PDF)
- Board members can deduct certain expenses relating to their volunteer work for charitable organizations. Find out more via this handout and access the IRS form (.pdf).
Chair and Convenor Resources
Information for chairs of committees, task forces, advisory boarsd and juries, as well as convenors of Interest Groups.
Forms
- Observer Information Form
- Planning Templates
- Quarterly Chair Report (due 8/15, 11/15, 2/15, 5/15)
Management Resources
- ALA & YALSA Resources for Member Groups
- ALA Connect Chairs FAQ
- Board Liaisons
- Committee FAQ
- Chair Manual: Best Practices for Group Leaders (PDF)
- Chair Resources Wiki
- Chair Training Webinar: working virtually
- Chair/Team Lead Transition Checklist (PDF)
- Effective Committees: The Basics
- Effective Engagement Strategies: a Restorative Approach to Difficult Conversations (video)
- FAQ on Sponsors, Partners and Donations
- Job Description and Duties for Chairs
- Jury Chair Manual for Member Award Juries
- Making Meetings Effective
- Meeting Agenda Template
- Meeting Minutes Template
- Nominating Committee Guidelines
- Project Tracking Template
- Role of Board & Staff Liaisons (PDF)
- Sample Letters to Supervisors of Group Members
- Social Media Policy
- Toolkit Creation Guide (PDF)
- Yearly Task List Template (XLS)
- Youth Participation Guidelines (also available in PDF)
- YALSA Leadership Podcast
Strategic Committees & Advisory Boards
Selected List Blogging Teams & Book/Media Award Committees
- Selected List Team Lead & Award Committee Chair FAQ
- Awards Committees Conflict of Interest Policy
- Orientation session for in-coming award committee chairs and members (recorded 2014)
- Recording: http://connectpro87048468.adobeconnect.com/p30ir09w54y/
- Slides: http://connectpro87048468.adobeconnect.com/p6szpk9hea8
- 55 minute recorded webinar on building literary evaluation skills needed for committee work. Webinar slides are also available.
- Committee members can deduct certain expenses relating to their volunteer work for charitable organizations. Find out more via this handout and access the IRS form (.pdf).
Advisory Board, Committee, Jury & Taskforce Members
- Committee FAQ
- Advisory Board, Committee, and Jury Descriptions
- Conflict of Interest Policy for Award Committees
- Current YALSA Task Force Descriptions
- General Information
- Job Description and Duties for Members (includes advisory boards, committees, juries and taskforces)
- Committee Volunteer Form (includes volunteering for advisory boards, committees, juries and taskforces)
- Social Media Policy
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Committee members can deduct certain expenses relating to their volunteer work for charitable organizations. Find out more via this handout and access the IRS form (.pdf).
Conference Program Proposals and Planning
Office Staff
Publication Resources
- Publication Proposal Form
- Position Description for Young Adult Library Services Editor
- Position Papers Guidelines
- Handbook Appendix E - Manual of Style (PDF)
- Tips for Writing & Publishing with YALSA
Awards and Grants Applications & Forms
Member Awards & Grants
- Baker and Taylor Conference Grants Application Form
- BWI Collection Development Grant
- Greenwood Publishing Group Service to Young Adults Achievement Award
- MAE Award for Best Literature Program for Teens Application Form (PDF)
- Frances Henne/VOYA Research Grant Application Form
- Great Books Giveaway Application
Literary Awards & Selected Lists
- Alex Awards Policies and Procedures
- Amazing Audiobooks for Young Adults Policies and Procedures
- Best Fiction for Young Adults Policies and Procedures
- Fabulous Films for Young Adults Policies and Procedures
- Great Graphic Novels for Teens Policies and Procedures
- Margaret A. Edwards Award
- Michael L. Printz Award Committee Policies and Procedures
- Odyssey Award
- Policies and Procedures for Outstanding Books for the College Bound
- Popular Paperbacks for Young Adults Committee Policies and Procedures
- Quick Picks for Reluctant Young Adult Readers Policies and Procedures
- William C. Morris Award Policies and Procedures
- YALSA Award for Nonfiction Policies and Procedures
